Job: Administrative Specialist III
Job Posting Title
Administrative Specialist III
Line of Business
0300 - Omni-Channel Management
Employment Type I
Employment Type II
1000 Lowes Boulevard
This position provides varied and moderately complex administrative support by performing advanced clerical, administrative, and office duties for the department or a group of professionals. These duties include payroll functions, handling routine email and mail correspondence, maintaining office files, maintaining office supplies, using advanced computer applications, answering phone calls, and directing inquires. Exercises independent judgment and uses basic reasoning skills to perform duties of the position. Applies knowledge of department and organizational operations and may adapt procedures and processes to accomplish position requirements. Performs work under minimal supervision.
•Maintains accurate payroll records (e.g. enters weekly payroll data, tracks vacation, holiday, and sick hours, provides exception reporting as needed)
•Orders and Maintains adequate supplies for office use, while keeping within established budgets
•Fields and screens incoming telephone calls, letters, and/or visitors, answers routine questions, and furnishes information, when possible, to save the supervisor’s time.
•Organizes and maintains office files and records in and effective and efficient manner; keeps all office areas neat and presentable at all times.
•Acts as the contact person for internal and external customers and uses independent judgment to respond to requests for information or to refer more complex requests to appropriate staff members; follows up to ensure issues have been resolved.
•Handles confidential and sensitive information in a discrete and tactful manner.
•Makes day to day decisions, requiring knowledge of department policies and procedures
•Opens and distributes mail. Responds with form letter to routine requests.
•Organizes and expedites flow of work through Supervisor’s office. Initiates follow-up action.
•Drafts, produces, proofreads and edits correspondence and other documents.
•Gathers, summarizes, and verifies relevant data and information in spreadsheets and databases as directed; may conduct research.
•Produces a variety of routine and complex documents, reports, and other correspondence for the department in a timely manner
•May design reports, presentations, or correspondence using advanced word processing, layout and graphic functions under Supervisor’s direction.
•Schedules appointments and maintains calendars for department and/or Supervisor; proactively checks calendar requests and looks ahead to avoid conflicts.
•Assists in preparing agendas for meetings, organizing supporting documents for meetings, and taking meeting minutes; Coordinates all aspects of Divisional/Departmental meetings
•Coordinates and manages special events, including scheduling dates, sending invitations, providing logistical support, catering, ordering supplies and materials.
•Makes travel arrangements (flight, hotel, rental car, itinerary, etc) and serves as contact person for attendees. Proactively prepares materials (reports, binders, itineraries, passports, etc) needed for a successful and productive trip.
•Assists department personnel with entering travel expenses in Necho.
•Helps to onboard new employees by arranging workspace, arranging computer equipment, supplies, etc.
•Process Employee transfers and terminations in a timely manner
•Assists with department budget or expense reports; may perform some analysis or make projections about department budgets; produces spreadsheet reports as requested.
•Serves as a mentor to other Administrative Specialists
•Ensures office equipment is properly maintained and serviced
•Serve as back up for other Administrative professionals during lunch periods and vacations.
•Performs other duties as assigned
•Minimum of a high school diploma or equivalent required
•2-4 years of experience in an Administrative role
•In depth knowledge and proficiency with PC software programs e.g., word processing, spreadsheet, database management, Power Point, email, calendar
Lowe’s Companies, Inc. (NYSE: LOW) is a FORTUNE® 50 home improvement company serving more than 16 million customers a week in the United States, Canada and Mexico through its stores and online at Lowes.com, Lowes.ca and Lowes.com.mx. With fiscal year 2015 sales of $59.1 billion, Lowe’s has more than 1,855 home improvement and hardware stores and 270,000 employees. Founded in 1946 and based in Mooresville, N.C., Lowe’s supports the communities it serves through programs that focus on K-12 public education and community improvement projects. For more information, visit Lowes.com.
Lowe’s is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, marital status, veteran status, genetics or any other category protected under applicable law.