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Senior Sales Invoicing Process Manager

at Volvo Group Global

Posted: 9/12/2019
Job Status: Full Time
Job Reference #: J3T1MX6RSR508NWKLBW

Job Description

  • Employee Type: Full-Time
  • Location: Greensboro
  • Job Type: Management
  • Experience: Not Specified
  • Date Posted: 9/11/2019

The purpose of this job is to ensure the end to end consistency of pricing and financial flows for Mack and Volvo Trucks North America from TSP to Invoicing by administering system settings and parameters within the following systems: Inquiry Manager (IM), Additional Invoicing Information System (AIIS), and Financial Engine (FE). Close cooperation and interaction with the Mack Pricing team, Business Control, and global TSP/SAP contacts.

Key Responsibilities/Accountabilities

  • Super User of Inquiry Manager (IM) and Additional Invoicing Information System (AIIS) including understanding its implications on upstream/downstream processes and systems

  • Key User of Financial Engine (FE), including monitoring day to day financial transactions, issue resolution, user administration, and month-end closing support.

  • Set up and maintenance of accounting rules within FE to guarantee financial transactions coming from IM are posting accurately to the ledger

  • In close cooperation with the pricing teams, set up efficient structures in Inquiry Manager (IM) to facilitate pricing and sales program administration.

  • Together with Business Control, set up rules in IM for automatic and manual provisions. Assure that posting accuracy and financial controls are adhered to and reflected in master ORDM data and IM Data Warehouse.

  • Ensure invoice accuracy and timeliness. Prior to releases of new ProBuilder price books, ensure the integrity of the end to end system setup.

  • Create and maintain local process documentation for the team’s responsibilities in IM, FE, AIIS

  • Manage user, market and location structure administrative settings for the direct and dealer sales flows in Inquiry Manager.

  • Manage market and user settings for all North American Sales markets in Additional Invoicing Information System (AIIS).

  • Serve as the Subject matter Expert on IM, AIIS, FE and the end to end financial flows in projects related to changes in the Sales Process for Mack.

  • Serve as a subject matter Expert on IM for North America in Global TSP forums.

  • Drive administrative efficiency

  • Maintain business relationship with the global support networks for TSP and SAP

Perform other duties as assigned that relate to the sales invoicing process
Essential Educational and/or Training Qualifications and Certificates

  • Degree in IT, Business, Finance, or a related field, or equivalent experience required

  • Previous financial analysis, controlling, or pricing experience is preferred

Preferred Experience and Knowledge

  • Minimum 3 to 4 years of experience in a Sales Finance or Business Control environment

  • Knowledge of databases, data structure

  • Advanced in Excel

  • Business Objects knowledge

  • TSP experience, particularly in IM

  • SAP experience, particularly in Master Finance or Financial Engine

Critical Competencies

  • Detail oriented with strong problem solving and decision making skills

  • Ability and desire to work cross-functionally

  • Must be a team player with excellent communication skills

  • Customer Focused/Customer Driven

  • Excellent time management and prioritization skills

  • Ability to work in a high paced, changing environment

  • Skilled with the Microsoft Office suite tools

  • Good presentation skills

  • Keen IT interest

Reports to Manager, Sales Invoicing & Costing

Relocation assistance is not available for this position.

Imagine yourself working with some of the sharpest and most creative brains in the transport and infrastructure industry, developing cutting-edge technologies and sustainable transport solutions that will change the future of society. Imagine yourself working in a company that really believes that people are its driving force, fostering a culture of energy, passion and respect for the individual.

Imagine yourself working for the Volvo Group, a global leader in sustainable transport solutions which employs about 110,000 employees, has production in 19 countries and sales in about 190 countries. A place where your voice is heard and your ideas matter.

We believe that a work climate characterized by respect for the individual, challenging career opportunities and a healthy workplace, support personal development and make your work stimulating. We believe that diversity and inclusion increase your engagement, generate innovation and business development – and make the Volvo Group a more interesting place to work. We believe that every employee has the capability and the determination to improve our business operations, and the desire to develop professionally. And we believe that responsible business, including environmental aspects, business ethics, human rights and social issues, is our way of doing business.

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